EVENT MANAGEMENT TOOLS

Event Permits

The Office of Fire Safety and Emergency Planning has created an online Event Permit. Whether you are working with the Office of Cultural Relations and Events or planning the event on your own, your first step should be to fill out this permit. Once the permit is submitted, it is copied to all the major offices on campus including Fire Safety, Department of Public Safety, Trojan Transportation and Facilities Management Services. These organizations will then call to follow up on any needs you might have regarding the event.

(Go to: Permit application)

Pre-event Check List

During the first consultation, the assigned event manager will go through the pre-event check list. This document was created to prompt discussion of important details during the planning process. From the pre-event check list, a Responsibility Memo is created. This memo indicates the details discussed during the first planning meeting and sets expectations from our office and the client’s office.

(download: Word | PDF)

Event Check List

During the first consultation, the assigned event manager will go through the pre-event check list. This document was created to prompt discussion of important details during the planning process. From the pre-event check list, a Responsibility Memo is created. This memo indicates the details discussed during the first planning meeting and sets expectations from our office and the client’s office.

(download: Word | PDF)

Event Budget

After the first consultation, along with the responsibility memo and timeline, the event manager will provide a budget estimate for the event. As a client, you will be asked to review and sign it.

(download: Excel)

Event Planning Contacts

Below are important event planning contacts for the University Park Campus.

Event Permits
Jeff Pendley
Fire Safety/Emergency Planning
Phone (213) 740-5527

Trojan Transportation
620 West 35th Street
Los Angeles, CA 90089
Customer Service: 213-740-3575

Facilities Management Services
620 West 35th Street
Los Angeles, CA 90089
Customer Service: 213-740-3575

Department of Public Safety
Lt. Mark Cervenak
213-821-1089
Guadalupe Torres-Soria
213-740-5350